States Parties 161 States Not Party 36
1. Introduction 2. Registration 3. Visas 4. Hotels 5. Transportation 6. Venues 7. UN Passes 8. ICBL Activities 9. Schedule of Events 10. Meeting Rooms 11. Materials and Exhibitions 12. Translation 13. Communications 14. Reimbursements- for ICBL sponsored guests only 15. Quick Facts 16. Safety 17. Health 18. Language 19. Useful Contacts
The Nairobi Summit on a Mine-Free World, the First Review Conference of the 1997 Mine Ban Treaty, will be held at the United Nations Office at Nairobi (UNON) from 29 November-3 December 2004. The Summit is a pivotal event in the life of both the Mine Ban Treaty and the civil society movement against landmines. Over 200 ICBL campaigners will participate in the Review Conference as observers.
The ICBL's registration deadline was 30 September. Registration is now closed. If you have outstanding circumstances and have not yet registered, please contact nairobisummit@icbl.org.
If you have not done so already, please provide us with your arrival and departure date, time, flight numbers and passport details. Please send immediately to nairobisummit@icbl.org
Participants are responsible for applying for all visas needed to travel to and enter Kenya. Kenyan visas will be issued free of charge at Kenyan missions abroad and at the airport upon arrival in Nairobi. The Kenyan Ministry of Foreign Affairs has issued the ICBL a Kenyan visa waiver letter. Transit visa fees will not be waived. All sponsored ICBL participants and non-sponsored participants coming from regions other than Europe and North America have received this waiver letter by email and fax.
All participants are encouraged to apply for the necessary visas immediately. Click here for detailed information.
The ICBL has made block bookings at the Panafric Hotel, Anglican Guesthouse and Fairview Hotel in Nairobi. All hotels are located within easy walking distance of each other. Sponsored guests will be staying at the Panafric Hotel or the Anglican Guesthouse. If you would like the ICBL to book your hotel room and have not already indicated to us that you need a room reservation, please email nairobisummit@icbl.org. We will do our best to accommodate your request. All rooms at the Fairview Hotel are booked and we have around 5 rooms left at both the Panafric Hotel and the Anglican Guesthouse. All participants with hotel bookings will receive confirm of their booking shortly by email.
For sponsored guests: Please keep in mind that you will be asked to share a room with another campaigner of the same gender. The ICBL will cover the cost of your room but you must pay for all extra costs including telephone calls, Internet access, mini-bar, laundry, etc.
For non-sponsored guests: The hotels have been notified that you are covering your own costs. If you wish to book your own room at a different hotel, you may find details of various other Nairobi hotels here.
Kenyatta Avenue, PO Box 30486, Nairobi Tel: +254-20-272-0822/ 271-4444; Fax: +254-20-272-6356/ 272-1878 Web: http://www.sarovahotels.com Email: reservations@panafric.sarova.co.ke Features: Breakfast included, pool, phone, dial-up Internet access in each room, satellite TV, dining rooms, meeting rooms and business centre. Rates: 4480KSH/ US $56 (single), 5040KSH/ US $63 (double) Payment Method: Visa/Mastercard/Amex are all accepted; cash (US dollars and Kenyan Shillings).
Bishop's Road, PO Box 40842-00100, Nairobi Tel: +254-20-271-1321/ 271-0090; Fax: +254-20-272-1320 Web: http://www.fairviewkenya.com Email: book@fairviewkenya.com Features: Breakfast included, phone, dial-up Internet access in each room, fitness centre, heated pool, satellite TV, dining rooms, meeting rooms and business centre. Rates: KSH 5350/ US $66.88 (basic single), KSH 5750/ US $71.88 (standard single), KSH 6450/ US $80.63 (superior single), KSH 7150/ US $89.38 (deluxe single)Payment Method: Visa/Mastercard/Amex are all accepted; cash (US dollars and Kenyan Shillings)
Bishop's Road, Off Ngong Road, PO Box 56292-00200, Nairobi Tel: +254-20-272-3200 / 272-4780 / 272-8576; Fax: +254-20-271-5763 Email: ackghouse@insightkenya.com Features: Breakfast included, TV room, dining room and meeting room. Rates: KSH 2080/ US $26 (single), KSH 3680/ US $46 (double)Payment Method: Cash only (Kenyan Shillings preferred although will accept US dollars)
To/ from Airport: Airport transportation arrangements will be confirmed shortly and details will be sent to all participants in advance of the Nairobi Summit. Taxi service is available from the Jomo Kenyatta International Airport (JKIA) to all hotels. Book a taxi at the booths in the arrivals section of the airport. Arrange a price before entering the cab.
Local Transportation: Information on transportation to/ from the conference venue will be provided shortly. Participants are urged to take taxis in Nairobi and to avoid buses and matatus (mini-vans). Taxis can be hired in front of all hotels and at the conference venue. Do not flag taxis on the street.
Taxi contacts: -Virgin Taxis and Tours, Tel. 273-4225/ 273-4228-Kenatco, Tel. 225-123/ 316-611/ 230-771
Reasonable prices: -Airport to hotels: 1,200 KSH -Hotels to UN: 800-1,000 KSH-Hotels to Westlands: 1,200 KSH
The Nairobi Summit will be held at the United Nations Office at Nairobi (UNON), located approximately 10km outside Nairobi. UNON is located in Gigiri on United Nations Avenue. Side events and activities will take place at venues throughout Nairobi:
Venues are all well-known city landmarks and should be very easy for taxi drivers to locate.
All Nairobi Summit participants require official UN passes to enter the conference venue. Information about where to pick up UN passes will be provided shortly.
The ICBL Orientation Meeting will take place on Saturday, 27 November from 15:00-17:00 at the Panafric Hotel. We encourage all campaigners and researchers to participate in this meeting to prepare for the week's events.
ICBL morning briefings will be held from 29 November - 3 December from 9:00-10:00 at UNON. All campaigners are urged to fully participate in these important daily briefings. They provide an opportunity to strategize and organize lobbying activities, to report on activities and efforts, to review events from the previous day, to make announcements and to prepare for the current day of activities.
On 4 December, from 9:00-17:00 at the Panafric Hotel, we are holding "Wanted! ICBL 2009 Action Plan." The meeting will help chart the campaign's path forward to 2009 by developing an updated campaign action plan.
To celebrate at the end of a very full week we are planning a campaign celebration at the Panafric Hotel for the evening of 4 December. Bring a food or drink from your country to contribute and come prepared to kick back, eat, drink, dance and have some fun!
The schedule of events is updated weekly here.
If you would like to organize a working group, regional or thematic meeting before, during or after the Summit, and have not yet made the booking, please contact Liz Bernstein ( banemnow@icbl.org) by 1 NOVEMBER with the details of your event. Please be sure to refer to the updated schedule of events prior to selecting a date/time. In your email, please include the following:
Please note that many bookings have already been made, and additional rooms can only be provided based on availability. There will undoubtedly be several events scheduled simultaneously, and we cannot guarantee, though will make every effort, a suitable room for your event.
Many of you may wish to bring resources and/or exhibitions to Nairobi. Please indicate on your online registration form what resources you intend to bring with you. To book exhibition space, please contact Mereso Agina of KCAL at kcal@africaonline.co.ke by 1 November.
Information about how and where to ship resources to Nairobi and associated customs and fees will be provided shortly. Please contact nairobisummit@icbl.org for more information.
The UN will provide translation for all six official UN languages during official Summit meetings. For non-English-speaking campaigners, we will rely on your fellow campaigners and outside assistance when needed to provide translation during other ICBL activities and side events. If you have any questions about the translation that will be provided, or are willing to offer your services to help translate, please contact nairobisummit@icbl.org.
Telephone, fax and email connections in the ICBL Office at UNON will solely be for official use by ICBL staff or for official ICBL business with prior approval by a staff member. However, there are numerous communications options:
International phone cards may be purchased at all post offices and many stores throughout Nairobi and come in denominations of 200 KSH, 500 KSH, 1000 KSH and 2000 KSH. They may be used with pay phones, hotel phones and mobile phones. International rates depend on the country called and average 141 KSH ($1.76 US) per minute.
Please provide your full travel details and estimated travel costs by entering them into your online registration form now, and no later than 1 NOVEMBER. If you have not yet done so, please send immediately to nairobisummit@icbl.org We must have your estimated travel costs by this date or we cannot guarantee reimbursement in Nairobi.
We will be issuing per diems and travel reimbursements throughout the week. An accounting schedule will be available shortly.
If you must spend a night in transit at a hotel you should confirm with us in advance. For expenses during travel such as meals during layovers, the ICBL will reimburse up to the equivalent of one day per diem for meals on a case-by-base basis.
The Fairview Hotel is able to book vacations for you through their travel agency located in the hotel (Muthaiga Travel). There are also two travel agencies based in UNON:
Otherwise, contact one of the reputable safari companies who are able to provide a wide variety of trips, from safaris to coastal vacations. Vacations may be arranged over email and/or phone quite easily.
A few recommended companies:
Restaurants/Nightlife: A memo with information about Nairobi restaurants and nightlife will be available upon arrival in participant kits.
Nairobi has the unpleasant nickname "Nairobbery" for a reason! Take care to keep you and your valuables safe.
ICBL is not responsible for any loss, damages or injuries incurred.
All visitors to Kenya coming from infected areas require a yellow fever vaccination certificate to enter the country. A list of yellow fever infected countries is available online. Visitors should be vaccinated at least 10 days prior to departure.
The following vaccinations are not required to enter Kenya, but are recommended by the World Health Organization: Hepatitis A, Yellow Fever, Tetanus, Polio and Typhoid.
A few tips for avoiding uncomfortable stomach problems:
ICBL Nairobi Summit Office Off Kindaruma Road PO Box 76375-00508, Nairobi Tel +254-20-576-073 Mobile (24 hour emergency contact) +254-733-462-015 Fax: +254-20-576-077 Email: nairobisummit@icbl.org www.icbl.org/treaty/meetings/nairobisummit
Kenya Coalition Against Landmines (KCAL) Maendeleo House, 4th Floor, Loita/ Monrovia Street PO Box 57217 Nairobi 00200 Kenya Tel./ Fax +254-20-573-099 or +254-20- 223-307Email kcal@africaonline.co.ke
Note: Remember to keep check the ICBL's Nairobi Summit web page frequently for updates. Please direct any logistical questions to nairobisummit@icbl.org. Other queries can be sent to Liz Bernstein at banemnow@icbl.org.
